Event check list

Whether you own a party planning business or you’re just throwing an event for family and friends, this party planning checklist will help you get organized before the big day! First of all decide event date  and venue and number of Guests to be invited then make estimated budget. 

Expenditure Division:  To arrange party you are required to buy following services and equipments.  Beverages, Cake, Dessert, Decorations, Entertainment, Equipment,  Food Furniture, Hire Invitations, Lighting, Marquee Hire Party, Equipment Hire Photographer, Photo Prints, Staff, Venue Venue, Accessories, Videographer decide how much you are going to spend on each.


2-3 Months Before Party
  • Select date and time
  • Choose a theme
  • Make a guest list
  • Determine your budge
  • Select and book venue
  • Organise entertainment/performers
1 Month Before Party
  • Send invitations to guests
  • Organise photographer/videographer
  • Plan & order food & beverages
  • Hire furniture and marquee
  • Purchase or make your
  • decor.
  • Plan activities
  • Enlist party helpers or hire event staff
1 Week Before Party
  • Order cake
  • Purchase beverages
  • Follow up on RSVPs
  • Confirm what time you will be allowed to enter the venue for set up
  • Confirm contact information for the venue management
1 Day Before Party
  • Go grocery shopping.
  • Check weather forecast
  • Pick up your cake/dessert order.
  • Prep and clean your event space.
  • Prep non-perishable food items
Day of Party
  • Buy ice
  • Set up activites
  • Finish preparing food
  • Set up your event decorations
  • Get ready to party!
Post Party
  • Thank guests for coming & any gifts
  • Clean up
  • Return hired items